Business writing includes writing memos, emails, and other business-related material. Through this material you either make or break the impression of your company.
Business writing, unlike regular writing, can prove to be quite difficult in different ways. You have to pay more attention to what you write and how you write, and you should impress the reader in a few sentences. However, there is no need to take stress while writing for official purposes.
A few simple tips will help you ace it:
Keep Prepositions to the Minimum
When you use too many prepositions, you automatically decrease the value of your writing. Keep things sharp and avoid using them as much as possible. Also, stay wary of prepositions and verbs used together such as find out and come up. You can use words such as determine and generate instead.
You can’t use very every now and then. Limit the use of very and explain it better using a longer sentence if needed.
Don’t Use Big Words
Keep jargon out of your emails, memos, and plans. You might think you sound smart and impressive but big words usually have the opposite effect.
Don’t Use too Many Exclamation Marks
Using exclamation marks all the time will not leave an impact after a while. Also, in business writing you should never use more than one exclamation mark after a sentence. Overuse will make your writing very informal and casual.
Don’t Write Long Emails
No one likes reading very long emails. They have to be short and to the point. Precise, well-written emails are more widely accepted and appreciated. That is why you should try limiting the email to five sentences or less. Of course, this might be very pain staking and difficult especially when you have a lot to say but there is no point in writing something really long when readers won’t be interested.
Before sending it out, it is advisable that you read what you wrote. Read aloud so that you are able to correct typing errors and missing words immediately. Emails that are not proofread and have silly errors in them show laziness and lack of interest on your part.
The reader will judge you by your emails, memos, and brochures. Therefore, it is imperative that you pay attention to what you write and to proofread it before you send it. Keep it formal, precise, and easy to understand.
When you write something for official purposes, you have to ensure that it is precise and well written because that piece of writing will lead to judgment. Always remember to keep it simple and highly informative.