Managing a virtual team is no rocket-science.
We live in technologically advanced, feasible times and this means that we don’t need each employee to come down to the office each day to work. We can handle them online without issues. However, many companies shy away from virtual teams because they feel that team management can be difficult and expensive. Virtual team management is difficult only when you use the wrong tools or miscommunicate.
Listed below are three expert tips to help you in this regard:
Use Simple Tools for Communication
There are plenty of simple tools that are absolutely free such as Skype and GTalk that you could use in order to communicate with all your virtual team members together. The convenience of free video calling, group chatting, and so on have indeed made things easier for all businesses. You can easily hold team meetings for hours together on Skype. There are plenty of other tools are absolutely free.
Virtually, communication holds the highest importance. You have to be clear, concise, and specific so that there is no confusion. Badly written emails and chats can cause a lot of unnecessary confusion and also waste a lot of time.
Alongside, you should have the habit of reading well. You should go through every email and message that you receive carefully so that you understand.
As a rule of thumb, remember that quick writing is generally bad writing. Quick reading is generally reckless reading.
Conduct Meetings Regularly
Call upon the virtual team to meet up and have a meeting every once in a while. Technology has replaced a number of things but it can’t bring the magic of mindless banter and real-time discuss to life. That is why it is advisable that you do not neglect face-to-face meetings.
Virtual teams are really helpful and efficient provided you keep in touch and co-ordinate. If things permit, experts advise you to hire a virtual team manager or assign that role to an employee. Effective management is the key to success, which is why you should put in some thought and preparation into it.
Managing a virtual team is very easy provided you take care of communication. Make sure you write precisely and read all the messages you receive carefully. Also, use tools such as Skype to conduct meetings. Real time meetings from time to time are also essential.