Being the boss and running a business is not easy. Rather, it is hard work. You have to deal with clients, business, crises and employees. You can’t do much about controlling circumstances and people outside your company, but you can streamline the work schedules of your employees to see that they meet their goals and deadlines and hence make them as well as your business – successful.
Some simple business planning which if implemented properly will prepare your employees for success and also get you away from the bother of micromanaging and will give you more time for yourself.
Follow these tips:
Be clear in communication
Everything falls into place and employees are able to function without hitch, if your communication is thorough, clear and thoughtful. If there is a clear and concise deadline that has no wiggle room and has to be met pronto, tell this to your employees upfront. Vagueness will not work in running a business against deadlines and instructions like “within a couple of days” , “before the weekend”, will only give employees lots of room for misinterpretation, delays and finally disappointment.
Spell it out Loud to All concerned
You need to make sure that all employees get to hear about the set deadline. This can be achieved by holding a meeting or sending a list of expectations and dates by emails to the entire team. If you inform only a few team members and rely on the fact that they will communicate to the others, you risk losing a lot in the interpretation. Directly inform all employees and they will appreciate the direction and gear themselves for the job ahead.
Explain What happens if You Miss the Deadline
This would seem like visualizing failure but explaining to the employees what failure would look like and what it would mean, like a decline in funds, no office treats, possible job loss, it will emphasize how important meeting the deadline is. Being honest with your employees does not mean you are threatening or scaring them. Explain the gravity of the situation so that they will be motivated to complete the job on time. Outline their work schedule and express your confidence in them.
If Project is Big- Break it Down
Employees feel defeated even before they begin, if the task is too big. It is better to break down the project into doable segments before you hand it over. This way, some things which seem impossible when you approach them, in their entirety become manageable. Employees will feel more confident to attempt and complete it.
Give Positive feedback to bolster their confidence.
When the deadline is tough and tensions are on the rise, it is easy to lose your cool and find flaws with someone’s work. Keep your composure and try giving positive feedback. Your employees will feel confident that they are valuable to your company and will willingly take on more responsibility. Positive reinforcement is a great way to enhance cooperation towards a successful outcome.
When you are running a business and working with people, there are bound to be mistakes and flaws which can be easily corrected to ensure smooth work flow. By communicating openly, in clear and concise manner and making the tasks manageable, and integrating work-flow you can be absolutely sure your employees won’t miss anymore deadlines.