Did you know that an average worker uses more than 10,000 paper sheets each year? Imagine the number of sheets used per company and the number of companies across the world. The numbers are whopping. Not only does this show how much we are damaging the environment, if you look at your business accounting, you will also see that paper is not inexpensive. The costs add up to quite a lot! Moreover, it causes too much clutter, playing a role in lack of productivity.
To help your business and the environment at the same time, running a business with minimal use of paper is ideal. Your startup ideas may be varied but you can always find small business solutions to axe the use of paper. We have a few suggestions for you:
Choose Online Faxing Over Traditional Faxing
There are quite a few online services that you can avail for this. You will be required to set up an account. Once you do that, you will receive a fax number that you can use to receive fax in the form of PDF through email or a dedicated service.
Start Billing Without Paper – Send Invoices via Email
Invoices are among the top users of paper. The best thing to do instead is to send invoices through email. Eliminate the need to print and mail the invoice and use an online service for this. Otherwise, you could simply choose your company’s email.
Create Contracts Online and Circulate Them Online
Contracts are very long and they go on for many pages. They use to many sheets of paper. You can, instead, send contracts online and choose e-signatures. They have been legal for more than 10 years and it is high time we took advantage of that. Use an e-contract service for this so that their e-signature is saved.
Now, while these are excellent small business solutions and alternatives to the use of paper, you cannot go completely paperless. In some instances, having physical copies is important. We have some tips about the same:
- Always store physical, original copies of insurance policies and business license.
- Always store physical copies and scanned copies of tax returns, receipts of purchases (the major ones such as electronics, furniture, etc.), employment records, performance evaluations, projects, volunteer records, and repair records.
- Always backup all your files so that you don’t lose any information. Digital backup services are aplenty.
It may not be very easy to go paperless but it will help you cut costs, remove clutter, and contribute to the welfare of the environment.
Small business solutions such as finding alternatives to paper are essential. They help reduce unnecessary costs and keep the office clutter-less. They also help save the environment, which is why you should adopt methods to minimize the use of paper.