Studies have repeatedly shown that traditional meetings are mostly a waste of time. Employees use this time to doodle or think about what they will do when they get back home. This is because meetings are usually tedious and managers usually set them up for the sake of it. It has also been reported that most meetings are held in order to follow schedule even if there is no agenda.
Such loopholes have reduced the importance of meetings for employees. They also waste a lot of time that could instead be dedicated to working and driving profitability to the business. Therefore, taking a modern approach of small business management and coming up with better meeting strategies will help making them productive.
Be Clear About the Meeting Purpose By Sketching Out An Agenda
Hold a meeting only when you find it necessary and actually have something to say rather than holding it every Wednesday or Friday. Sketch out the agenda and stick to it so that you don’t get distracted during the meeting. Focus is the key to reducing those minutes.
Be Very Strict About Timings
If the meeting is supposed to start at 2 PM, it should start at 2 PM without delays. You may knock off 5 minutes for employee delays but you shouldn’t be more flexible than that. Waiting causes restlessness as well as waste of time.
Also, try keeping meetings short. 45-minute-meetings and one-hour-meetings barely serve any purpose. Experts say you should be able to restrict yourself to 20 minutes if you are focused.
Have An Employee Document All The Minutes of the Meeting
Documenting the decisions made and the topics covered during the meeting will help with efficiency. These minutes can be circulated among employees later on to avoid confusion. Have one person or two people take care of this.
Club Meeting With Lunch Time or Before Lunch Time
You may conduct a meeting from 12 to 1 PM. Lay out snacks or food for your employees and that will act as a great lure to attract their attention. They can cool off after the meeting (lunch time) and get back to work for the second half.
Use Video Calling Options To Connect Remote Users
If you have remote employees as well, connecting over video calling channels is a great way to conduct meetings. This saves time and enables everyone to be in the loop without hassle.
Use technology to modernize your meeting strategies and for managing growth. Keep the meetings efficient by being focused.
Make meetings more efficient so that they help in managing growth and business profiling instead of being a waste of time. Cut down the time duration of the meetings and conduct meetings only when you need to.