HA point will come in your business life when you will simply hate managing your emails. But you have to, don’t you? You can’t let them pile up in your inbox and then look around for the right one. Of course, many will say that it would be better to organize them but that is time consuming. You surely don’t want to waste too much time in your email window.
What do you do then? How do you manage all the incoming emails so that they are not distracting and irritating? Here are fabulous tips to help you out!
A notification about a new email can be very distracting. This must have happened to you for sure. May be you were in a meeting and you suddenly got notified about a new email. May be you were working on something serious and your email beeped. The beep will make you lose all your focus and you will start wondering about the email. If you are waiting for an urgent email, that is a different issue but other times, you have no reason to distract yourself.
Turn off the notifications and check your email periodically.
If you get a spam mail, you usually want to unsubscribe so that you don’t get any more emails. Don’t do that. This is a way to lure you into giving out your email ID and then forwarding you a lot more spam from other places.
Chances are high that the one spam mail you got was random and you won’t get similar ones if you just don’t bother.
Email is NOT for Difficult Conversations
If there is a problem at your workplace and you need to straighten it out, do it in person. Not via email. You should be especially careful if your email has the potential to hurt someone’s feelings.
Understanding emotions and talking likewise is easier done on the phone or in person. Doing it through email could very easily send across the wrong message. Don’t hurt someone like that.
Your Password SHOULD be Impossible to Conclude
Some people have the habit of using the same password for all accounts. Others have the habit of using something they relate to as their password. Don’t be so careless. Remember that your email is highly confidential and you should do everything you can to protect it.
Think of a phrase that you love and use the first letter of each word to form a password. Add a number or two. Again, make it random. Don’t put in your birthdate or something like that. The longer your password, the better it will be for you.
These steps will make things very easy for you. Follow them and managing your email will be a piece of cake!
Emails are important but that doesn’t mean they become your source of distraction. Also, you shouldn’t make them your sole way of communication. Some conversations are better had on the phone or in person. Be sensible when you use your email and managing it won’t seem like a nuisance anymore.
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