Cell phone usage contribute to a significant number of time-loss at work. While cell phones are handy and are very instrumental in contacting your coworkers or those related to business – especially when on they are on sale spree, they also make good agents for distraction. Just think about it. You may set your cell phone to silent or vibration mode and you could overlook a call that way, but it is even harder to see a text message and not stop sending a response instantly. And think about the valuable time you lose typing the texts – even if it were matter of few minutes. Another response comes your ways and it leads to chain text and this means those minutes add up to so many hours!
Is there a way you can curb your tendency to curb the ill effects of mobile phone?
Mark the difference between personal and business calls
Ask your friends and family not to call you when you are at work unless it is very urgent. Catching up with each other can be done outside work too.
You don’t have to text instantly
When you see a text message that isn’t related to your business or if you read it as not urgent, take your own time to respond. Tell yourself that “It’s not important”, or think, “I can’t be bothered about that message at this moment”. Again, ask your people to text you only what and when it is necessary.
Use symbols or labels that will allow you to talk less on phone. Anytime you take a call, make sure you note what time you started talking. It’s always good to face the timer as you are on call. If the talk digresses towards unnecessary things, hang up the phone politely, after exchange of courtesies.
Have a company policy
As an organization, you can come hard on employees who spend too much time on their cell phones by introducing phone-usage policies in terms of who and when can call them and what calls can be made when. At the same time do not exempt yourself from the policy. Remember you must follow the rules to have others follow you. Meet with your employees explaining the cell phone policy of the company and explain the seriousness of it.
Use monitoring services
Few cell phone companies in different parts of the world allow for viewing the registries of the phone usage of your employee. You may want to talk to your service provider seeking such a facility.
Monitoring apps for business cell phones
Applications like TextGuard and My Mobile Watchdog are really helpful cell phone monitoring as they help in viewing logs of phone calls, monitor the message flow, internet history and emails over phone and prompting alerts. These applications allow you to do this sort of check from the internet as well.
Pay as you go
The pay as you go or prepaid services, as may be called in different territories, whereby there is no billing, but an instant deduction of your phone credit, actually curb your phone usage. A postpaid service whereby your phone usage is billed at the end of the month gives you the flexibility to use your phone the way you want and that can come as a major distraction.
It’s alright to watch your employees in person or monitor them on cameras to see if they are on phone for too long.
Exercising self control
It is the best to discipline yourself before you boss calls for a disciplinary action on you. This would not only keep you out of embarrassment, but also will help you stay in your boss’s good books.
Cell phone usage has always come under criticism for the freedom people have with them. But if you wanted to save on your productive time at work, you must take the responsibility for it before someone else has to come and tell you. There are mechanisms to prevent excess cell phone usage. As entrepreneurs, you mustn’t hesitate to employ them.