An inbox is the email folder where incoming mail arrives. This is often by electronic means such as by email. Emails can be of many different types and of differing levels of importance. This can mean that an important email is drowned in a sea of random mail especially in today’s world where companies use spamming as a marketing tactic. If you wondered how to manage email, the solution to this is setting rules.
Rules can be used to automatically sort incoming e-mail into folders based on, for example, who the sender is, who the message was sent to, or the importance of a message. For example, you can create a rule to automatically move all mail, sent to a group that you’re a member of, to a specific folder. In our day-to-day lives, some of us experience the feeling of drowning in emails. If you have never felt this, count yourself lucky. That does not mean you can’t receive many unwanted random emails.
Here are some tips on inbox management by Kuza Biashara:
Rules are one more way to optimize the flow of emails. Different email programs have different rules available, so you may want to check with your particular program to see what it offers. You can almost always set rules for automatically moving/copying messages to/from a certain person to a separate folder.
Create separate folders for separate projects
Deal effectively with information overflow by separating different streams of information. Keeping all your messages in your inbox folder, will lead to a situation where thousands of unwanted messages mingle with the unimportant ones. To make things easier, create separate folders for different categories and move the emails into these folders.
Use new message alerts
Very often you can configure alerts for new messages. If your email program does not have this feature enabled by default, you should consider enabling it or switching to an email provider that offers it.
Manage spam filters
Spam filters are also part of inbox management and depending on the amount of spam you receive, managing spam filters could take a lot of time. However, one of the important issues you must have in mind is that if your spam filters are not properly set, they could cut legitimate messages as well. So, set your spam filters with care.
Flags are a really useful way to separate a message from the rest. As with many of the other advanced inbox tricks, different email clients offer different flag systems, but almost any program offers flags for marking incoming messages as important, urgent, etc. If you have never used flagging, you will be surprised to see how easy and effective it is.
Having a one touch approach to your folders will waste half of your day to prioritize the important message and what should be done when it’s in your inbox. Inbox management also means dealing with your message then and there as it saves a lot of time. Few extra precious minutes from you each day will help you manage your day to day emails.
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