A Calendar is a crucial tool needed for scheduling your appointments and events. Time management skills are of utmost importance. There are schedules lined up to do during specific times or specific dates and a number of things that might need to be done sometime later, or even as soon as possible.
The key is simplicity. The more calendars you use, the more complicated it is for you to check, update, and maintain. It is also very easy for you to lose track and miss important appointments. Using one calendar will help you manage your tasks and time effectively. You could combine your professional appointments and your personal commitments, all in one calendar. This article is an attempt to make you understand the importance of time management techniques, various time management strategies and to show you how to use a calendar as a part of time management.
With a number of electronic devices available in the market, you may choose an appropriate electronic calendar to schedule your appointment and events. Using the Google Calendar from your Gmail account is also a good idea. A paper-based calendar can be just as useful. Determine which type of calendar is best for you, based on your needs and comfort. Whichever calendar you propose to use make sure to schedule all your appointments with proper time place and dates.
Scheduling is the process of looking at the time available to you and how you will use it to achieve your goals. By scheduling you can understand what you can achieve realistically, how best you can plan to use this time fruitfully, set aside enough time to do important tasks and avoid stress and strain by taking on too much. Scheduling can be done at regular intervals say daily, weekly etc. An arrangement to do some task, attend meetings or meet someone at a particular time, place and day can be referred to as an appointment. Schedule all you appointments in your calendar. Make sure to check your calendar every day to avoid missing an appointment.
A “to-do” list, is a list of things that you need to do. Some of them may be urgent and important, as per priorities decided by you, while scheduling is apportioning time blocks for appointments. While filling your calendar, it is important to schedule enough time for yourself invariably. This is because you can use this time for attending to tasks from the “to-do” list which you may feel is urgent, important etc. A calendar together with, scheduling and to-do lists are used in order to manage our time effectively.
A few tips to keep in mind on how to use a calendar effectively
- Remember to check the calendar daily at the same time
- Highlight the appointments that are very important
- Check the calendar before you schedule appointments
- Work with time, not with the calendar’s time
- Prioritize things to attend to from the “to-do” list
- Block time for contingencies
Every person today has a busy schedule, managing their time is a tough task. To prioritize your work, one would need to take the help of a calendar to finish work faster. One can use Google calendars or just prepare a calendar of your own. Using a Google calendar through your Gmail account is a good option. Through this one will receive mails prior to the time set. You can also set the to-do list to finish your assignments and projects. So start your calendars and upload your priorities to get your work done faster.